IV. |
LEAGUE ADMINISTRATION |
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A) |
EXECUTIVE BOARD:
Consisting of the League Officers |
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President
Secretary
Games Chairman
Registrar |
Vice President
Treasurer
Referee Assignor (non-voting)
Metro Representative |
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1) |
Duties of Officers |
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PRESIDENT—Presiding
officer at League meetings and all League affairs and activities. Shall have one vote to
be cast in the event of a tie vote. Make recommendations and appointments necessary to
carry out the functions of the League. Authorize expenditures not in excess of $150.00.
Shall represent the League at all N.J.S.Y.S.A. meetings and make a report to the
membership at the monthly meeting. Chairman of Appeals Committee. |
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VICE-PRESIDENT—Presiding
officer in the absence of the President. Will upon request or appointment by the President
head any "ad hoc" committees necessary in maintaining the proper running of the
League. Will be responsible for the League insurance requirements and represent the League
as an alternate delegate to the State Youth Soccer Association. Shall be a member of the
League Appeals Committee. |
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SECRETARY—To
keep accurate accounts of all League meetings, minutes of which shall be mailed to all
members within seven (7) days after each meeting. Take care of all correspondence to and
from the League. Shall furnish an agenda for each meeting. Shall report clubs who miss
more than two (2) meetings to the Treasurer. Shall keep an updated directory of League
officers, delegates and alternates, and committee chairmen. Shall be a member of the Games
Conduct Committee. |
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TREASURER—Shall
collect all League monies and deposit same into League bank accounts promptly. Shall keep
a detailed record of the financial status of the League and make a report at each League
meeting. Co-sign approved checks with the President or any other duly authorized person. A
budget, approved by the Executive Board, shall be submitted to the membership at the June
meeting. A fully itemized monthly financial report shall be submitted at the Executive
Board meeting prior to presentation to the membership at the monthly meeting. Treasurer's
monthly report will emphasize League accounts payable and receivable. Will issue invoices
to all clubs affiliated with the League listing all bills and charges and their due date.
Items on the invoices will show amount due for: A) team registration fees; B) select team
surcharge; C) annual awards dinner; D) fines and forfeits fees assessed (in consultation
with the Secretary, Games Chairman and Arbitrator). Clubs will be notified of any monies
due on a monthly basis. Shall be a member of the Games Conduct Committee. |
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GAMES
CHAIRMAN—Shall be responsible for season scheduling. Shall submit to the Executive
Board at its July meetings: A) a conference(s) outline; B) a schedule of games for the
upcoming year; C) playoff format. Following the Board approval, it shall be submitted to
the membership for ratification. Shall be responsible for recording the League standings
(based solely on points). Shall report all scores to the Pubic Relation agent, who in turn
will report to the delegates weekly (if feasible). Must reschedule all make-up games for
the earliest possible date. Report clubs who don't call in scores. Shall be a member of
the Games Conduct Committee. |
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REFEREE
ASSIGNOR—Responsible for certification of all referees used by the League. Scheduling
of referees for all League games. Shall also be consulted in rescheduling of games,
according to the availability of referees and coaches involved, in accordance with the
Games Chairman's proposals. Assignor shall strive to rotate referees so that the same
officials don't have the same clubs every week, and shall be aware of each referee's
affiliation with any of the clubs in the League and the town of residence to prevent any
conflict of interest: referees shall not be assigned to officiate games involving teams
from clubs they are affiliated with. Copy of assignment sheets shall be supplied to the
President and the Arbitrator. All referees officiating in the League shall be graded on
merit and such list shall be kept updated by the Assignor. Referee meeting shall be held
as per judgment of the Assignor. A referee meeting shall be held prior to the beginning of
the season and the inception of the playoffs. Assignor shall maintain abreast of any
changes in the Laws of the Game, report to the League for approval and pass them on to the
referees. Shall be a non-voting member of the Games Conduct Committee. |
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REGISTRAR—Shall
supply all needed registration materials to all member organizations. Shall be responsible
for overseeing all player registration and eligibility from each club and shall keep
up-to-date playing rosters from each club. Shall investigate all player challenges and
report finding to the Games Conduct Committee. The number of registered players, additions
and releases shall be reported by the Registrar at the monthly Board of Directors meeting.
All permission to travel forms shall be filed with the Registrar by teams playing out of
state; accompanied by the tournament approval form, a team roster and the appropriate fee.
Shall be a member of the Appeals Committee. Also Alternate to the N.J.S.Y.S.A. |
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2) |
Responsibilities of
the Executive Board. |
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a) |
Be responsible and
sole authority for enforcing the Constitution, By-Laws, Rules and Regulations of the
League. |
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b) |
Decide on
interpretations of the By-Laws. Shall have the power to make decisions on matters that may
not be covered herein. |
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c) |
Report all cases of
violent conduct or assault on the person of a referee to the New Jersey State Youth Soccer
Association. |
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d) |
Propose to the Board
of Directors new programs, League activities, By-Laws changes and all it shall consider
appropriate subjects for Board consideration. |
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e) |
Should a member of
the Executive Board resign before the end of his/her term, the President shall have the
power to fill the vacancy with Board approval. Any Executive Board members absent from
three (3) consecutive Board meetings, without an excuse, shall be relieved of duties.
Vacancy shall be handled as if resigned. |
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f) |
Executive Board
members shall be bonded upon being elected to office. |
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B) |
BOARD OF DIRECTORS: |
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Shall consist of the
League's elected officers and one delegate designated from each club affiliated with the
League. |
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1) |
Responsibilities of
the Board of Directors: |
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a) |
Approve membership of
all new clubs, as per Executive Board recommendation. |
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b) |
Ratify schedule of
games and playoff format. |
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c) |
Approve minutes;
financial reports; League budget; League activities; By-Laws amendments; and all
expenditures over $150.00. |
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2) |
Voting |
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a) |
Each member
organization in good standing shall be entitled to one vote through its delegate
(alternate delegate shall be recognized only when primary delegate is absent). |
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b) |
Executive Board
members shall have no vote at Board of Directors Meeting, except for President, to break a
tie vote. |
V. |
DISCIPLINARY ADMINISTRATION |
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A) |
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1) |
The Executive Board shall have
the power to take any action to protect the best interests of the League in between Board
of Directors' meetings, included, but not limited to, the suspension and/or expulsion or
reinstatement of any club, team, coach, player or Board member for due cause, by a
three-quarter majority vote. |
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2) |
The Board of Directors shall
ratify the action of the Executive Board at its next meeting (within four (4) weeks). |
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3) |
A member so suspended may appeal
to the N.J.S.Y.S.A. |
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B) |
League Arbitrator
shall be appointed by the President with the approval of the Board of Directors and shall
act upon review of the reports of the referees of all League games, in accordance with the
F.I.F.A. rules of the game as modified by the U.S.S.F., the U.S.Y.S.A., the N.J.S.Y.S.A.,
the League's own By-Laws. Shall be Chairman of the Games Conduct Committee. |
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C) |
Games Conduct
Committee shall review all protests and severe violations of the Laws of the Game
(warranting more than a two game suspension) and of club/team responsibilities. Members of
the Committee shall be: Arbitrator, Games Chairman, Treasurer, and Referee Assignor
(non-voting member). Two alternates shall be appointed by the President from the B.O.D. |
VI. |
MEETINGS: |
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All meetings of the
M.Y.S.L. shall be conducted according to the form presented in Robert's Rules of Order. |
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A) |
The Annual General
Meeting (AGM) shall take place in June of each year (date, time and location to be
established). |
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1) |
A simple majority of the
affiliated organizations shall constitute a quorum for the translation of business. |
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2) |
The following order of business
will be adhered to at the AGM: |
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Roll Call
Minutes of previous meeting
Communications
Treasurer's report
Report of Committees
Unfinished business
Officers' reports
State delegate report
Honoraria
Naming of Election Chairman
Release of Officers
Election of New Officers
Amendments to the Constitution & By-Laws
Good of Soccer
Adjournment |
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3) |
A $100.00 fine will be levied
against any club not represented at the AGM. |
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B) |
The Board of
Directors shall meet a minimum of four times per year. |
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1) |
A simple majority of affiliated
clubs shall constitute a quorum. |
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2) |
The following order of business
will be adhered to: |
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Roll Call
Minutes of previous meeting
Communications
Treasurer's report
Officers' reports
Report of Committees
State Delegate's report
Unfinished business
New business
Good of Soccer
Adjournment |
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3) |
Each club must send a
representative to every meeting; a $100.00 fine will be levied for each absence. After three
(3) consecutive absences, the club will be suspended. Suspended clubs can be reinstated by
a 2/3 vote of the Board of Directors. |
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4) |
All business to be proposed at
Board of Directors meetings by any officer must first be presented at the Executive Board
meeting preceding the Board of Directors meeting. |
VII. |
Elections |
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Each member
organization that has been active for one (1) full year shall be eligible to nominate and
vote for any position on the Executive Board. |
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A) |
Elections for the
following positions on the Executive Board will be held at the AGM each June, in the
following order: |
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President
Vice President
Treasurer
Secretary
Games Chairman
Registrar
Referee Assignor |
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B) |
All officers will be
elected for the period of one (1) year and may succeed themselves in the same position
indefinitely. |
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C) |
A list of Executive
Board members running for re-election shall be submitted to the Delegates thirty (30) days
prior to the AGM. Additional nominations shall be accepted from the floor at the
appropriate time at the AGM. |
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D) |
All nominees must be
members of organizations affiliated and in good standing with the League, and have served
as Delegate or Alternate on the Board of Directors or the Executive Board. |
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E) |
Elected Officers
shall not be allowed to serve on the Executive Board if their club terminates its
affiliation with the League voluntarily or by expulsion. |
